
Spark – A slick alternative to the standard Mail app on your Mac.
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Mimestream – A speedy and streamlined native client for Mac that works with Gmail accounts (free).
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You can hide your inbox plus use a number of other features (free with ads, $4 a month ad-free). Inbox When Ready – An alternative for Boomerang.Boomerang voor Gmail – A Gmail plugin that reminds you about emails you need to answer, lets you schedule emails to send later, and you can snooze email ($4.99 a month, free for light use).Gmail – The speedy email service from Google (free).And of course there's no better search engine. I combine it with a priority inbox (I explain in this newsletter how that works), which makes Gmail a powerful tool for processing large amounts of messages with ease.
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Full support for a range of platforms (free, premium with more features costs $39.99 per year). One of RTM’s unique features is the subtask option, even if you don’t break your list into separate projects. Remember The Milk – Gorgeous and clear task manager.To-Do by Microsoft – To-Do is a basic to-do list app from Microsoft, who introduced To-Do after they took over Wunderlist (free).Like Todoist, TickTick is available for both Mac and Windows (but only in Premium), and for most smartphones (free, premium subscription costs $27.99 per year to unlock more functionality). TickTick – A well-designed task manager.Todoist – A nice and clear task manager, with good apps for your smartphone (free, paid options for more functionality).That does mean it can sometimes be a bit much for beginners ($39.99 for Mac, $39.99 for iPhone and iPad). OmniFocus – I’ve used OmniFocus for years because it’s super-flexible.Provides a nice overview of all your jobs and projects ($49.99 for Mac, $9.99 for iPhone, $19.99 for iPad). Things – A beautifully designed app, for your Mac and your iPhone or iPad.It frees your mind to concentrate on the work before you. So stop using your head as a storage device and start keeping track of things in a digital to-do list.

No more hassle finding a time (free, Premium/Pro for additional features starts at $8 a month).Ī to-do list is essential if you want to get the most out of your brain.

Then for each category, I share my personal favorite. So I've grouped the best apps for you here, highlighting their pros and cons. But as the app universe keeps expanding, a book isn't the ideal place to point out the many options you have.

In my book GRIP, I mention a number of apps that can help you master the art of working smart.
